Background

Moving Analytics is seeking a highly motivated and successful executive assistant to maximize the productivity of company's executives.

Location: Irvine, CA

Employment Type: Full time, W2

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

This will be a hybrid role with in-office presence at our Irvine office 2-3 days a week.

Responsibilities:

  • Support company's President and leadership team with administrative duties such as scheduling, providing customer support, coordinating events, supporting email projects, and other administrative duties as assigned
  • Manage scheduling for company executive(s)
  • Draft, review and send communications on behalf of company executive(s)
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the executive
  • Prioritize emails and respond when necessary
  • Coordinate travel arrangementsMaintain various records and documents for company executive(s)
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Assist in office operations such as general support to visitors, planning in-house or offsite activities/conferences

Preferred Qualifications

  • A highly compassionate and empathetic person
  • Has growth mindset
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with high-level executives
  • A team player capable of cultivating productive working relationships across the firm
  • Resourceful, can-do attitude
  • Thrives in a fast-paced environment
  • Proficient in using Microsoft office suite including word, excel and power point
  • Strong communication skills, including both written and verbal
  • Strong research skills
  • Time-management skills
  • Ability to pay attention to detail
  • Organization skills
  • Ability to multitask
  • Basic understanding of frequently used computer software and programs, such as Microsoft Office
  • Interpersonal skills
  • Experience working with startup executive
  • Experience working in healthcare

Minimum Requirements

  • 5+ years experience as an executive assistant
  • Bachelors degree

About Moving Analytics

Moving Analytics, is a telehealth company that is increasing access to cardiac rehab and helping patients recover faster at home through an innovative app-based virtual cardiac rehab program. Our program combines evidence-based guidelines, behavior science, remote monitoring and tele-health coaching to engage patients to adopt heart-healthy lifestyles and improve their wellbeing.​ Our programs were developed in collaboration with Stanford Medicine and is based on 20+ ​ years of research on over 70,000 patients across six randomized clinical trials. Our program has successfully improved cardiac rehab participation rates, member outcomes and lowered readmission at marque organizations like CDPHP, Kaiser Permanente, Highmark Health Plan, Allegheny Health Network and the Veteran Affairs. Our mantra is empathy guiding expertise.